Company Administrator

Title: Company Administrator

We are seeking a highly organised and proactive Company Admin to support the day-to-day running of the business. This is a varied, hands-on role covering finance, administration, recruitment support and marketing, with a strong emphasis on bookkeeping and financial processes.

Key Responsibilities/Duties:

Finance, Bookkeeping & Payroll

• Manage day-to-day bookkeeping activities, including accounts payable and receivable
• Process invoices, expenses, and maintain accurate financial records
• Reconcile bank statements and support month-end processes
• Manage contractor payroll on a monthly basis
• Assist with financial reporting and liaise with external accountants
• Support cash flow tracking and general financial administration

Administration & Operations

• Provide general administrative support across Recruitment and Engineering
• Documentation, presentations, and reporting
• Mercury (ATS/CRM) updates and data management
• Meeting coordination and follow-ups
• Manage data consent updates on a fortnightly basis

Recruitment & ATS Support

• Format CVs and maintain accurate candidate records in Mercury
• Ensure candidate data is consistently updated and compliant
• Manage job postings, ensuring alignment between Mercury and website listings

Marketing & Online Presence

• Manage the company LinkedIn page
• Publish 3 posts per week
• Grow network and track follower metrics weekly
• Monitor target companies and hiring activity, sharing insights with the team

KPI & Reporting

• Maintain KPI dashboards with weekly updates
• Track and calculate weekly/monthly performance metrics
• Prepare monthly reports including key ratios and insights
• Website Management
• Update and maintain website content
• Review and refine messaging in collaboration with management

Key Skills & Experience:

• Strong bookkeeping experience is advantageous
• Experience with payroll processing (or exposure to it)
• Previous experience in an operations, admin or finance support role
• Strong attention to detail and organisational skills
• Familiarity with ATS/CRM systems (e.g. Mercury) is an advantage
• Ability to manage multiple priorities in a fast paced environment
• Experience in a growing or SME environment
• Exposure to recruitment or engineering sectors
• Basic marketing or LinkedIn content experience

Working Arrangements:

• Standard hours: Monday to Friday 8:00am - 5:00pm
• Open to a 4-day week or part-time arrangement, depending on candidate experience and needs
• Role is based in Oranmore, with some flexibility for remote working

Additional Information:

Please note that this role is varied in nature, and additional duties may be assigned from time to time depending on business needs. The responsibilities listed above are not exhaustive.