Office Administrator

About the job

We are currently recruiting on behalf of our client for an experienced and highly organised Office Administrator to join their Galway site on a 6-month contract.
This is a high-visibility, front-facing role supporting the Site Leader and multiple departments across the business. The successful candidate will play an important role in ensuring the smooth and efficient day-to-day running of the office, while providing professional administrative and coordination support.
We are looking for someone who is proactive, approachable and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, schedule meetings and coordinate activities for site leadership.
• Organise internal and external meetings, including meeting logistics, rooms and materials.
• Coordinate domestic and international travel arrangements.
• Provide general administrative support to the Site Leader and wider site team.

Office & Facilities Coordination

• Act as the first point of contact for visitors, ensuring a professional and welcoming experience.
• Manage reception and front-desk responsibilities, including visitor coordination.
• Liaise with vendors and service providers, including maintenance and office supplies.
• Support the smooth day-to-day operation of the office and site.

HR & Site Administration

• Support onboarding activities for new employees.
• Maintain training records and assist with HR administration as required.
• Assist with site communications and general administrative processes.

Events & Employee Engagement

• Support the planning and delivery of site events, employee activities and engagement initiatives.
• Assist with internal communications and site branding activities.

Stakeholder Coordination

• Communicate professionally and effectively with internal teams, customers and external vendors.
• Support cross-functional administrative requirements as directed by the Site Leader.
• Build positive working relationships across the site and with external stakeholders.

Skills & Experience Required

• 2+ years' experience in an administrative, office administration or office support role.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• High level of professionalism, discretion and confidentiality.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong attention to detail and a proactive approach to problem-solving.
• Friendly, approachable and customer-focused manner.
• Ability to work independently while also contributing effectively as part of a wider team.

Desirable Skills

• Experience using Microsoft 365, including Outlook, Teams, Excel, Word and PowerPoint.
• Experience with IFS or a similar ERP system would be advantageous but is not essential.
• Previous experience supporting a site, senior leader or multi-department office environment would be an advantage.

For a confidential conversation about the role please apply for the role or contact Owen Clancy at oclancy@sterlingengineeringeu.com By applying to this job post you agree that Sterling Engineering may process your personal data for recruitment purpose.